Documents & receipts
Invoices, receipts and emails are read, sorted and handed over to your accounting or ERP, with the original attached.
Result: Less typing, fewer errors and a complete month-end folder for your tax adviser.
Automation and AI for small businesses
Practical. Privacy-compliant. Verifiable.
We take repetitive work off your desk: reading documents, finding information, drafting texts, connecting your systems. Your data is hosted in the EU, and you decide what needs a person's approval before it goes out.
What we promise
- Your data stays with you. On request, AI models run on your own server in the EU. With local models, nothing is passed on to US services.
- The AI does not make things up. AI output is checked automatically against its source. Whatever the source does not support is discarded, and you decide what needs a person's approval.
- Built faster and for less. We develop with AI agents ourselves, reviewed by experienced developers. That makes custom software affordable for small businesses.
What AI can take over for you
Four areas where small businesses gain the most. Each one with an example from everyday work.
Research & knowledge
Specialist literature, tenders and market information are found every day, summarised and checked against the source.
Result: You read a short summary instead of searching, and you can see where every statement comes from.
Texts & content
Newsletters, product descriptions, translations and SEO details are drafted by AI in your tone of voice.
Result: You edit and approve. Nothing is published without you.
Custom software
Invoicing, subscription management, customer portals: built with AI agents and running on your server.
Result: Software that fits your processes, with code and data that belong to you.
How we work safely
Three concerns we hear most often: data going to the US, AI inventing things, and becoming dependent. This is how we address them.
Data protection
Hosting in the EU, local AI models on request and a data processing agreement under the GDPR. Your data is not used to train AI models.
Control
You decide what needs a person's approval. Automated steps are logged, so you can see what happened and when.
No lock-in
Your code, your server, open formats. We use whatever tool fits the job, and you can carry on without us at any time.
Projects from practice
Systems we have built and run in daily use. No mock-ups, no demos.
Research & knowledge
Study radar
Client: vitalpilze.de (GfV)
Searches PubMed every day for new scientific studies, filters them, summarises them in German and assigns them to indications. The language model runs locally on our own server. An automatic check rejects figures in the detailed summary that do not appear in the source. Uncertain cases go to a review queue: the client decides what is published automatically and what needs a person.
- ~800 studies processed
- 14 medicinal mushrooms covered
- Daily automatic search
Documents & automation
Back office
Client: deja ltd, GfV, MSBC
Invoices and collective subscription invoices, payment providers (Stripe, Mollie, PayPal), e-invoices in ZUGFeRD format, receipt mailboxes and the monthly export to the tax adviser, all in one system.
- 3 brands on one system
- Live in daily use
Custom software
MSBC Converter
Client: MSBC Converter
A SaaS application for moving from an old ERP to Microsoft Business Central. At its core is the mapping: every field of the new ERP is assigned a field from the old system, a fixed value or a conversion rule, so the old data arrives exactly in the structure Business Central expects. It reads any system that exports Excel or CSV. From the order through payment to provisioning, every step runs automatically.
- Mapping old ERP → Business Central, field by field
- Live from order to provisioning
How we get started
No price lists and no small print: after the free AI check you receive an individual offer.
-
Free AI check
We talk about your processes and show where AI makes sense, and where it does not.
-
Analysis
We look at your data, tools and workflows and describe the solution, the effort and the expected benefit.
-
Pilot
A first working version, used in your daily work and measured against the goal we agreed on.
-
Operation
We run, monitor and improve the system, or hand it over to you with code and documentation.
About us
Detlef and Jacielma Services Limited (deja ltd) is a young, dynamic team with short lines of communication: you talk directly to the people who build your system. Our registered office is in Cyprus, so we are part of the EU and subject to the GDPR. Most of our clients are in Germany, Austria and Switzerland.
We build and run every system on this page ourselves. We develop with AI agents exactly as we would for you: the AI writes, we review, and nothing goes live untested.
- Registered office
- Cyprus (EU)
- Clients
- Germany, Austria, Switzerland
- Languages
- German, English
Contact
Tell us where the work piles up. We will get back to you to arrange your free AI check.